APOSTILLED
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Brief Definition
The Hague Apostilled Convention came into effect in Canada on January 11, 2024. As Canada has now ratified the Hague Convention and is now a member of the Hague Convention, its notaries are now eligible to and capable of providing “Apostilled Certificates”, which is limited to notaries from participating member countries of the Hague Apostilled Convention. Depending on the country that the document is to be used in and the nature of the document in question, Notarizers, a top-rated and award-winning Notary Public office is able to provide apostille certificates to its clients. Our licensed notaries will apostilled your notarized documents.
What is an Apostilled?
When a document is to be used outside of the country where it was issued, an Apostilled is required to certify those documents for the foreign country and validate and authenticate the notary who notarized them. Notarizers provides Apostilled for all forms of documents. Notarizers handles the entire process for clients, right from the beginning to the end of the processing. Notarizers assists clients with the entire process of apostilled.
In a summary, Apostilled provides a validation of the registration of a notary public, the notary’s seal and the notary’s signature. At the time of the request, DFAIT and/or the provincial authentication authority will review their records as to verify and confirm the notary’s registration details. They will also compare the notary’s seal and signature on the document that was submitted to their internally existing records, both of which must match.
Once the notary’s authority, signature and seal are confirmed, the document will receive a stamp (DFAIT) and/or an additional seal along with a statement from the provincial authentication authority to the effect that the notary is a registered notary. Once a document is Apostilled, nothing should be added to or removed from the document.
Apostilled Certificates Contain the Following Details:
The basic information that that an Apostilled Certificate should contain are as follows:
• The name of the province, state or country issuing the apostilled
• Name of the person who signed the apostilled
• The authority of the person who signed the document
• The stamp or the seal of the issuing authority
• The place of issue of the apostilled
• The date of issue of the apostilled
• The name of the issuing authority
• The registration number of the issuing authority
• The stamp of the issuing authority
• The signature of the representative of the authority
The Apostilled Process
Please find below the required steps for the processing of apostilled certificates:
Step 1: Notarization process:
In this process, the notary is required to either witness the client sign the document or compare the client’s original document with a photocopy of the document. The notary will then issue a notarial certificate by placing his seal and signature on the document to certify it to be true. The next step is to have the document apostilled.
Step 2: Apostilled process:
In this process, the appropriate Government authority (DFAIT or Provincial Government) certifies and validates the legal authority and registration of the notary public / commissioner of oaths that notarized or commissioned the documents.
Types of Documents that can be Apostilled include the following:
- Police Records
- RCMP Police Clearance Certificates
- RCMP Reports
- Birth certificates
- Adoption certificates
- Marriage or divorce certificates
- Property ownership documents
- Admission papers, grade sheets and transcripts for schools, colleges and universities
- Import and export documents
- Business documents
- Partnership, incorporation, fiscal matters, product standards and distribution documents
- Customs approval certificates
- Official government documents
- International Trade Certificates
- Power of Attorney
- Divorce Certificates
- Death certificates
- Certificate of no impediment to marriage
- Single status certificates
- Certificates of good conduct
- Police certificates of no criminal record or certified criminal record checks
- Adoption certificates
- Certificates of inheritance and all documents issued or certified.
- High school diplomas
- University degree certificates
- Transcripts of records
- Additional certificates from schools or universities
- Extracts from the commercial register
- Bills
- Bank statements
- Securities purchase agreements
- Vehicle registration documents
- ISO and free sales certificates
- Certificates of good standing
- Medical certificates
- Medical Opinions
- Notification of illness
- Other medical documents
Benefits of Apostilled
An important benefit of “Apostilled Certificate” is that it takes away the heavy task placed upon foreign courts and agencies, by proving authentic documents that originated out of their home country. The Government Agency that has the responsibility of providing Apostilled in Canada is called the Department of Foreign Affairs and International Trade (DFAIT), which is located in Ottawa. In the various provinces of Canada, the provincial authentication authorities are seized with the responsibilities of providing Apostilled. In Ontario, Apostilled is provided by Government of Ontario’s Management Board Secretariat also called Official Documents Services. In Alberta, Apostilled is provided by Official Documents and Appointments section of Province of Alberta’s Department of Justice. To Apostilled a document in accordance with the Hague Apostilled Convention rules, it is not necessary for you to first contact the embassy or consulate of that particular country (i.e., the country where your document is to be used).
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1pm – 5pm on Saturdays or any other time by appointment.
Contact us:
94 Via Bagnato, Toronto, Ontario, M6A 2S1 CANADA
(Dufferin and Lawrence, Beside SleepCountry)
(Entrance is in the Lane Way Beside the Barber Shop at 787)
(South of Dufferin, East of Lawrence)
Tel: 416-782-5926
(Toll Free: 1.888.672.7266)
Fax: 416-782-2286
E-Mail :Info@Notarizers.ca
